Donation & Trade Guidelines | Happy Feet Party Rental LLC (Huron, Tuscola and Sanilac Inflatables & Event Rentals)

At Happy Feet Party Rental LLC, we proudly support schools, nonprofits, churches, community groups, and local organizations throughout the Thumb of Michigan, including Huron County, Tuscola County, and Sanilac County.

We regularly receive requests for event donations, discounted inflatable rentals, sponsorships, and trade partnerships. To ensure fairness, consistency, and transparency, we follow the official guidelines below for all donation and trade requests.

Because demand is high and availability is limited, we are unable to approve every request.

General Donation & Trade Policy

All donation and trade requests are reviewed on a case-by-case basis.

Approval is never guaranteed and depends on several factors including:

  • Equipment availability
  • Event date and timing
  • Staffing availability
  • Delivery location
  • Seasonal demand
  • Overall business capacity

Happy Feet Party Rental LLC reserves the right to approve or decline any request at its sole discretion.

Donation vs Trade Requests

Donation Requests

A donation is when Happy Feet Party Rental LLC provides inflatable rentals, equipment, or services at no cost and without requiring promotional or marketing value in return.

Trade Requests

A trade agreement is when inflatable rentals or services are exchanged for promotional or marketing value, such as:

  • Event sponsorship recognition
  • Social media promotion
  • Advertising placement
  • Vendor booth space
  • Event signage or announcements
  • Other agreed promotional benefits

All trade arrangements must be agreed upon in advance.

Full Retail Value Trade Policy

All trade agreements are based on full retail pricing.

No discounts, promotional offers, coupons, or special pricing will reduce the value of the equipment or services being traded.

Trade value is always calculated using our standard published rental rates at the time of agreement.

This ensures fairness and consistency for all organizations and events.

Availability & Seasonal Restrictions

Donation and trade support is limited and subject to availability.

Please note:

  • Not all equipment or dates are eligible
  • Peak season dates may be excluded
  • Holidays, holiday weekends, graduation season, and school breaks are high-demand periods
  • Availability is limited each year
  • Only a limited number of donation requests can be approved annually
  • One donation or trade request per organization per calendar year may apply

Prior approval does not guarantee future approval.

Additional Fees & Charges

Even when a donation or trade is approved, certain costs may still apply unless waived in writing:

  • Delivery and pickup fees
  • Staffing or attendants
  • Cleaning fees
  • Fuel charges
  • Generator rentals
  • Add-on equipment
  • Consumable supplies (foam, concessions, etc.)

Staffing and consumables are not included unless explicitly stated in writing.

Rental Time & Overtime Policy

Donation and trade rentals follow standard rental timing unless otherwise agreed.

If equipment use exceeds 20 hours, additional rental charges may apply based on the equipment rented.

Delivery and pickup times depend on:

  • Route scheduling
  • Staffing availability
  • Venue access
  • Operational logistics

Exact timing cannot always be guaranteed unless confirmed in writing.

Delays caused by event setup issues, venue access, or customer timing may result in additional charges.

Standard Rental Terms Still Apply

Unless specifically waived in writing, all standard rental policies apply, including:

  • Safe setup requirements
  • Proper supervision
  • Site access conditions
  • Weather policies
  • Power and water requirements (if applicable)
  • Damage responsibility
  • Cleaning requirements
  • Equipment misuse or neglect

Any damage, loss, or excessive cleaning may be billed at standard repair or replacement rates.

Deposits & Event Requirements

Depending on the event, additional requirements may be needed before approval, such as:

  • Signed rental agreement
  • Credit card on file
  • Refundable deposit
  • Proof of insurance
  • Event approval documentation

These requirements may apply even for donated or traded rentals.

Staffed Events & Consumables

If your event requires staff, attendants, or consumable supplies, these are billed separately unless waived in writing.

Examples include:

  • Inflatable attendants or operators
  • Setup crews beyond standard delivery
  • Cotton candy supplies
  • Sno-cone supplies
  • Popcorn supplies
  • Foam or bubble solution
  • Generator fuel or support

These items are never automatically included.

Cancellation & Rescheduling Policy

If a donation or trade is approved and the event is canceled, the approval does not automatically transfer to a new date.

Rescheduling is allowed when possible but depends on:

  • Availability
  • Staffing
  • Inventory
  • Seasonal demand

A new review may be required for rescheduled events.

Documentation & Accounting

All donation and trade agreements may be recorded at full retail value for internal and accounting purposes.

Invoices may reflect standard pricing even when discounts or donations are applied.

Each organization is responsible for its own bookkeeping, reporting, and tax documentation.

Right to Refuse or Modify Requests

Happy Feet Party Rental LLC reserves the right to modify, limit, or decline any donation or trade request at any time based on:

  • Business demand
  • Equipment availability
  • Staffing capacity
  • Seasonal scheduling
  • Event risk or location
  • Prior experiences

Community Support Commitment

We are proud to support our local Michigan communities whenever possible. While we would love to approve every request, our donation and trade availability is limited due to high seasonal demand and operational scheduling.

Our goal is to remain transparent and fair so every organization understands how requests are handled from the beginning.